why is visitor managment important?

Welcoming guests is key to the success of any organization, from schools to hospitals to large corporations.

While visitors play a key role in sustained success in many fields, having visitors at your facilities doesn’t have to mean sacrificing safety. A Visitor Management system from IDenticard will help you efficiently and effectively welcome your guests while maintaining control over who gets in, how long a visitor stays and what parts of your facilities a visitor is able to access.

What is Visitor Management?

Visitor Management refers to the practice of welcoming, processing and monitoring guests at worksites or other facilities. Visitor Management systems refer to the tools used to perform this practice and range from basic, like log books, to more advanced software systems that can be integrated with options like surveillance cameras, biometric scanners and lists of unwelcome guests.

Why is Visitor Management important?

Creating a workplace environment where your employees feel safe is highly important. Feelings of safety and comfort are key to overall productivity and success. Your employees will feel more comfortable knowing that any strangers or guests on-site have been processed through a Visitor Management system and screened accordingly.

At the most basic level, Visitor Management systems perform the important task of tracking who is on your premises. More advanced Visitor Management systems can track when guests arrive, limit where they are allowed to go, control the length of their stay and even screen them against publicly available background data. Simply put, Visitor Management systems give you maximum control over the guests accessing your facilities, a key aspect to keeping those facilities safe and secure.

How can a Visitor Management system help you?

Visitor Management systems are scalable solutions, meaning they have value for organizations of all sizes. Whether it’s Visitor Management for schools, offices or small businesses, the goal is the same: process guests securely and efficiently, with workplace safety being the main goal.

Visitor Management for school security: In a school setting, there is nothing more important than creating a safe learning environment for children. Unfortunately, today’s world contains too many instances of school violence. Visitor Management systems are a key tool in preventing school violence. Along with being a visible representation of security, processing guests at the entrance of a school helps ensure that they are allowed to be on-site before they gain access to the building. Tools like PassagePoint EDU™ can scan school visitors against pre-installed “watch lists,” ensuring those banned from the premises don’t return. WhosOnLocation, an innovative web-based Visitor Management tool, allows for the easy pre-registration of guests from any web browser, evacuation management in case of emergency and more, making it perfect for schools. Combining a Visitor Management system with an access control system like PremiSys, which allows you to lock down doors with the press of a button, will create a safe, secure facility for your students.
Visitor Management for child safety: Many Visitor Management systems offer features designed with child safety in mind. PassagePoint includes an optional module that allows users to download sexual predator registries. When a guest is processed, the name is immediately scanned against the list. If a match is detected, the visitor is denied access. PassagePoint EDU also allows for the importing of custody lists to ensure a child is only released to the appropriate parent or guardian.
Visitor Management for workplace safety: Visitor Management systems are extremely useful in professional settings as well. Many large corporate offices see dozens of visitors on a daily basis, making it difficult to keep track of individual guests. Products like TEMPbadge™ expiring badges can be issued to guests to ensure that they don’t overstay their welcome. PassagePoint Global™ allows for the management of a number of facilities from a central location. The ability to import lists of prohibited guests ensures no one gains unauthorized access to your property, while the ability to create comprehensive visitor reports allows you to better track your guests. Data is knowledge, and knowledge leads to a more secure facility. WhosOnLocation, the web-based option in our Visitor Management offering, promotes safety through comprehensive sign-in processes, the ability to include safety waivers and NDAs upon sign-in, evacuation management and more, all from any web browser.